Empowering Small to Medium Businesses: The Benefits of Custom Power Apps 

Benefits of Power apps

In today’s fast-paced digital world, small businesses face the challenge of keeping up with ever-evolving technologies while staying competitive. Fortunately, Microsoft Power Apps just the solution for this, enabling businesses to create custom applications tailored to their unique needs without requiring extensive coding expertise. In this blog post, we’ll explore the benefits of custom-built Power Apps for small businesses and delve into the licensing implications to help you harness the full potential of this innovative platform.


Efficiency and Productivity

One of the most significant advantages of custom Power Apps for small businesses is their ability to streamline workflows and boost productivity. Automating repetitive tasks and centralising data management, these applications empower employees to work more efficiently, allowing them to focus on high-value activities. Whether it’s automating approval processes, managing inventory, or tracking customer interactions, Power Apps can be customized to fit various business requirements, saving time and resources in the process.


Tailored Solutions for Unique Needs

Off-the-shelf software solutions may not always address the specific challenges faced by businesses. Custom-built Power Apps fill this gap by providing tailored solutions that align precisely with your business processes and objectives. Whether you operate in retail, hospitality, healthcare, or any other industry, Power Apps can be customized to meet your exact requirements, offering flexibility and scalability as your business grows and evolves.


Cost-Effective Development

Traditionally, custom software development has been associated with high costs, long development cycles and spiralling overheads, making it inaccessible to many small businesses. However, Microsoft Power Apps has revolutionised this landscape through its low-code, no-code approach and its intuitive development interface, Power Apps enable rapid application development, significantly reducing the time and resources required to deploy new apps. This affordability makes custom Power Apps an attractive option for businesses looking to innovate without breaking the bank.


Integration and Compatibility

Most businesses rely on a diverse array of software systems and tools to manage their operations. Power Apps seamlessly integrate with other Microsoft products, such as SharePoint, and Dynamics 365, Excel, amongst many others, as well as third-party applications through connectors and APIs. This integration capability ensures that your custom Power Apps can communicate with existing systems, allowing for smooth data exchange and eliminating silos. Whether you need to pull customer data from your CRM system or synchronize inventory information with your e-commerce platform, Power Apps combined with Power Automate can facilitate seamless integration.


Licensing Implications for Power Apps

Understanding the licensing model for Power Apps is essential for businesses looking to leverage this platform effectively. Microsoft has recently simplified licensing options

Microsoft 365 Business Standard & Business Premium license’s include Power Apps and Power Automate, this allows for your standard users to both build and run custom built Power Apps, and custom automated workflows, but does not give them access to connect to premium connectors such as Dataverse, SQL, Sales Force, Mail Chimp and several more.

To gain access to premium connectors both creators of the app and consumers of the app would need a separate Power Apps license, which at the time of writing (March 2024) is appx £20.00 per user per month. Some other Microsoft core licenses include Power Apps such as some of the E licenses, but it is always useful to check with the team who provides your Microsoft tenancy/existing licenses what licenses you would need if you want to use premium connectors.



Custom-built Power Apps offer small businesses a powerful tool for driving efficiency, innovation, and growth. By creating tailored solutions that address specific business challenges, Power Apps empower organizations to optimize processes, enhance productivity, and stay ahead of the competition. With flexible licensing options and seamless integration capabilities, Power Apps provide a cost-effective means for small businesses to harness the full potential of digital transformation and thrive in today’s dynamic business landscape.

If you have any questions about the topics discussed in this blog, please respond to the blog post on Linked In here.